•     invite guest 'rollers'

•     order and bind the Double Gloucester cheeses 

•     buy the 'scramble' sweets

•     arrange hire of the public address system

•     liase with the local County Council (the landowners), St. John Ambulance, the rescue team and the police

•     nominate a charity to receive the year's public collection  

•     prepare the hill face in the days before the event Preparation & Volunteers
  (clearing the ground of brambles, nettles etc. that have encroached during the year, using strimmers, slash-hooks etc.)

•     erect fences for crowd control and safety

•     man the car-park
•     give the commentary
•     act as judges
•     arrange for provision of 'catchers' for competitors still on their feet
•     rattle the collection boxes
•     clear away afterwards (remove temporary fences and litter)

Crowds are asked to keep away from the face of the hill and warned by public address to watch for 'flying' cheeses and competitors.

Members of St. John Ambulance have been in attendance for many years, they provide a triage and treatment centre in a large tent at the foot of the hill. St John Ambulance Association also provide several ambulances, on standby at the event for transportation, in association with GWAS, of the more seriously injured to hospital. In past years one of the local doctors was usually invited to be a 'roller' to be sure that medical help was available.

Now it has become necessary to employ a team qualified in cave and mountain rescue to remove casualties from the hill face so that St. John Ambulance experts can administer first-aid, we are grateful for the assistance of the team from S.A.R.A.I.D (Search And Rescue Assistance In Disasters) who are present annually to provide their expertise and to assist with the safe recovery of casualties. (www.saraid.co.uk) Without their essential and invaluable assistance the event could not proceed.

A security company - Jedi Security - deal with crowd control and safety.